Skip to main content

Create a Component - Exam

Updated

 

The Goal: Create an Exam-type component in GrowthZone so it can be attached to a certification program and used to track member scores, credits, and hours.

Before You Begin:

  • If you plan to add Objectives or Prerequisites to this exam, set those up first.
  • If you will use a customized certificate template for this component, create it before starting. See Set up Continuing Education Certificate Templates for instructions.
  • If you will charge a fee for this component, ensure the Fee Item is already configured.
  • Know the exam type, scoring type, max score, and passing score you will need to configure.

Step-by-Step Instructions

  1. Go to Events & Learning, Continuing Education section, click Components. Click the drop-down arrow next to the Add Course button and select Add Exam.
  2. In the Add Exam window, configure the following:screenshot
    • Name: Enter a name for the exam.
    • Code (Optional): Enter a code for the exam.
    • Description: Enter a description of the exam.
    • Availability Opens: Enter the date when the exam opens.
    • Availability Closes: Enter the date when the exam closes.
    • Instructor: Enter the instructor name. NOTE: When adding an exam component to an event, you will be able to update the instructor at that time.
    • Is Active: Enabled by default. Best practice: de-activate an exam when it is no longer in use.
    • Requires Approval: If a staff member must approve the component enrollment, enable this option. This creates a checkbox in the Tracking area requiring staff sign-off before the member can proceed.
  3. Configure the Upon Completion options (optional):
    • Hours Earned: Enter the hours awarded on completion.
    • Credits Earned: Enter the credits awarded on completion.
    • Document Template: If using a customized certificate template for this component, select it from the dropdown.
  4. Configure the Exam Info section:
    • Exam Type: Select the appropriate exam type.
    • Scoring Type: Select the appropriate scoring type.
    • Max Score and Passing Score: Enter the maximum score and the score required to pass. For example, a Max Score of 100 with a Passing Score of 75.
  5. Add Objectives (optional): Click the blue plus icon to add objectives as needed.
  6. Add Prerequisites (optional): Click the blue plus icon to add prerequisites. The system will prevent the contact from completing this exam if prerequisites have not been met.
  7. Configure Fees (optional — only needed if charging a fee for the component above and beyond an event registration fee):
    • Select the Fee Item from the drop-down list. The price configured for that fee item will auto-populate and can be overridden.
  8. Component of: To attach this exam to an existing certification program, click the blue plus icon and select the desired program. NOTE: In order for credits/hours to apply, components MUST be attached to a certification. If a default certification is specified in the Continuing Education settings, this field will auto-populate.
  9. Click Done.

Common Pitfalls

  • Credits/hours not recording: Components MUST be attached to a certification program for credits or hours to apply. Set the "Component of" field or configure a default certification in your Continuing Education settings.
  • Scoring not configured: If Exam Type, Scoring Type, Max Score, or Passing Score are left blank, the system cannot properly evaluate exam results.

Related articles