Before You Begin:
- You need staff access to manage web content.
- The News content type must be enabled. If the News Items tab is not displayed, enable it as a content type first. Refer to Enabling Common Content Types.
- Have your news content ready: title, subtitle, description, publish dates, category, and any images.
Microlearning Overview
Step-by-Step Instructions
- Go to Marketing & Communication, click Web Content.
- Click News Items in the Web Content section. If you have provided a custom name for News when creating your content types, your custom name will be displayed on the tab.
- Click the Add button.
- On the General tab, configure the following:
Contact: Enter a Contact's name. The software's type ahead functionality will display options as you type.
Content Status: Select status of this content. The content will not display on your web-sites until status is marked as Approved.
Title/Subtitle: Enter a title and subtitle. Both of these will be displayed on your website.
Description: Provide a description. This is the content of your news item.
Search Description / Teaser Text: this is the description that will appear when the list of news items is initially displayed.
Content Date: Enter the date the content was created.
Publish Start: Enter the date the content should start being published to your web-site. If the publish date is less than five days old, a tag called New will show on the content.
Publish End: Enter the end date for the publication of this content. Note: the Web Content Pre Expiration Notice automated email will be sent to the contact three days prior to the Publish End. Within the email will be a link, that will take them to the Info Hub where they could update the news item end date.
Require Approval After Edit: if your designated staff must approve the content prior to publication, click this check-box.
Category: Select a category(s) from the list. Categories provide a way for the public to search your news content, and also allow you to easily report and analyze on web content submissions. Click Here for details on setting up categories.
Featured: This option is available with v2 of the public modules. Enable this option if you would like to display "Featured" for this job on your web-site. If Featured is select, enter the Featured End Date. This will be the date the Featured tag will be removed.
Custom Fields: default custom fields have been included for each content type. You may remove these fields when setting up your content types and add additional fields as desired. Refer to Adding Custom Fields to your Content Lists for details on adding custom fields.
- Media Contact
- Related Links
- Source
- Additional Custom fields - any custom fields you have added to the content type will be displayed for configuration.
- Click the Images tab to add images to your news item. Adding an image to the Search Image will populate it in the first page. Other images appear after clicking into the content.
- Crop & Save the image.
- Click the
to drag & drop or upload an image.
- Click Done when you have completed the configuration of the news item.
Common Pitfalls
- Content stays hidden from your website: A news item will not display on your web-sites until its Content Status is set to Approved. Setting only the Publish Start date is not enough.