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Data sent to NRDS for a Primary Office

Updated

The fields described in the table below are synchronized to NRDS.

 

Field Name Description Data format Required
Initial Setup
POE Association (read only) This field will automatically fill in with Association’s Point of Entry ID. This i configured during initial setup of the association 9 Numeric  
Association Id (read only) The 4-digit local association ID where this office has primary membership. This is configured during initial setup of the association. 4 Numeric X
Profile Tab
Name Required. Business name of the office. 30 Alpha X
Real Estate Tab
NRDS ID The unique 9-digit NRDS ID assigned to this office location. 9 Numeric X
Join Date The date the office joined the association. 8 Date  
NRDS Status Required. Status of the office record:

A  Active
I  Inactive

T  Terminated		 1 Alpha X
StatusChangedDate Date of the last status change. 8 Date  
Non-member Salespersons The number of non-member salespersons affiliated with this office. If the POE has verified there are no non member salespersons in this office, then a zero  '0' must be sent. 5 Numeric X
Office DR NRDS ID The DR of this company, whether or not they are at this location. This must be a valid 9-digit member ID. 9 Numeric X
Primary State Required. The 4-digit State association ID where this office has primary membership. 4 Numeric X
Office Corporate Name Corporate name of the office, if different from the business name. 30 Alpha  
Office Type Used by association to track office type such as Residential, Commercial, Affiliate, etc. 4 Alpha  
NRDS Physical Address - Street  Street name and address number of office. 30 Alpha X
NRDS Physical Address - Attn/Care of This is a second line of address to be used for additional address information (building number, etc.) 30 Alpha  
NRDS Physical Address - City Name of city. 21 Alpha X
NRDS Physical Address -State State abbreviation. 2 Alpha X
NRDS Physical Address - Zip Code The 5-digit US Postal zip code. 5 Alpha X
NRDS Physical Address - Zip + 6 Standard 4-digit ZIP extension plus 2-digit carrier route. 6 Alpha  
NRDS Mailing Address The mailing address where mail should be sent, if different from Street Address. 30 Alpha  
NRDS Mailing Address - Mail Attn/Care Of Additional line for mailing address. 30 Alpha  
NRDS Mailing Address - City City for mailing address. 21 Alpha  
 NRDS Mailing Address - State State abbreviation for mailing address.Main 2 Alpha  
NRDS Mailing Address - Zip Code 5-digit zip code for mailing address. 5 Alpha  
NRDS Mailing Address - Zip + 6 4-digit Zip extension plus 2-digit carrier route for mailing address. 6 Alpha  
Phone Number - Office Area Code  3-digit area code for office’s phone number. 3 Numeric X
Phone Number - Office Phone Number 7-digit phone number for the office. There is no need to type in the dash ( -) when entering numbers. 7 Numeric X
Fax Number - Area Code 3-digit area code for office’s fax number. 3 Numeric  
Fax Number - Number 7-digit fax number for the office. There is no need to type in the dash ( -) when entering numbers. 7 Numeric  
Additional Phone Number Phone Number for secondary phone for the office, if needed. 7 Numeric  
Email Address Email address for office. 80 Alpha  
Website Internet address for office’s web page, if any. 80 Alpha  
Office DR NRDS ID The Designated Realtor (DR) for this 0ffice,  whether or not they are at this location. This must be a valid 9-digit NRDS ID. If the DR does not exist in NRDS, NAR recommends using  the 9 digit NRDS for an association staff member to enter the office into the NRDS database. Once the office has been entered into NRDS you will be able to add the Agent, and update the DR NRDS ID for the office. 9 Numeric X
RE: Office Manager NRDS ID Required. This field is to track the contact person at this office location when it is not the same as the DR. When adding an Office, if this location's Office Contact Manager is the same as the Member entered for Office Contact DR, this field may be null.  If Null, upon the Add, this field shall default to the same Member ID as was entered in Office Contact DR. 9 Numeric X
Stop Mail Indicates whether mail should be stopped to this address.  . 1 Alpha  
Stop Fax Indicates whether the office wishes the fax number to be used.  1 Alpha  
Stop Marketing Material Indicates whether the office wishes to receive “junk” mail from mailing lists, etc. 1 Alpha  
Additional Information
Franchise ID This field is used to indicate the franchise, if any, with which this office is affiliated. Franchise ID must be a valid 9-digit Office NRDS ID in the NRDS database. 9 Numeric  
Parent Company NRDS ID This field is used if this office location is affiliated with a parent company. Parent ID must be a valid 9-digit Office NRDS ID in the NRDS database. 9 Numeric  
District Use reserved for association to track geographic or political districts. 4 Alpha  
Tax ID The taxpayer identification number for the business. 12 Alpha  
Corporate License The office’s corporate or business license. 12 Alpha  
Main Office ID If this office location is a branch office, use this field to enter the Main Office’s unique 9-digit ID. The main office must be a valid Office ID in the office database. 9 Numeric  
Branch Type Code to indicate if this location is:

M   Main office
B   Branch Office

S   Single office - no branch locations.		 1 Alpha  
Billing Office ID Used to track the office ID of the billing office. This ID must be a valid 9-digit ID in the office database. 9 Numeric  
Office Contact Unlicensed Alpha field for 30 characters. Enter the office contact name if they are not a member. 30 Alpha  
On Roster Y if office should be on roster; N if they should not. 1 Alpha  
MLS Online Status Status of office’s access to MLS system. 1 Alpha  
MLS Online Status Changed Date Date of last MLS status change. 8 Date  
MLS Office ID MLS ID number for this office. 10 Alpha