Data sent to NRDS for a Primary Office

Shelly Satre

Mar 17, 2021

2018

The fields described in the table below are synchronized to NRDS.

*Field Name*	*Description*	*Data format*	*Required*
*Initial Setup*
POE Association (read only)	This field will automatically fill in with Association’s Point of Entry ID. This i configured during initial setup of the association	9 Numeric
Association Id (read only)	The 4-digit local association ID where this office has primary membership. This is configured during initial setup of the association.	4 Numeric	X
*Profile Tab*
Name	Required. Business name of the office.	30 Alpha	X
*Real Estate Tab*
NRDS ID	The unique 9-digit NRDS ID assigned to this office location.	9 Numeric	X
Join Date	The date the office joined the association.	8 Date
NRDS Status	Required. Status of the office record: A Active I Inactive T Terminated	1 Alpha	X
StatusChangedDate	Date of the last status change.	8 Date
Non-member Salespersons	The number of non-member salespersons affiliated with this office. If the POE has verified there are no non member salespersons in this office, then a zero '0' must be sent.	5 Numeric	X
Office DR NRDS ID	The DR of this company, whether or not they are at this location. This must be a valid 9-digit member ID.	9 Numeric	X
Primary State	Required. The 4-digit State association ID where this office has primary membership.	4 Numeric	X
Office Corporate Name	Corporate name of the office, if different from the business name.	30 Alpha
Office Type	Used by association to track office type such as Residential, Commercial, Affiliate, etc.	4 Alpha
NRDS Physical Address - Street	Street name and address number of office.	30 Alpha	X
NRDS Physical Address - Attn/Care of	This is a second line of address to be used for additional address information (building number, etc.)	30 Alpha
NRDS Physical Address - City	Name of city.	21 Alpha	X
NRDS Physical Address -State	State abbreviation.	2 Alpha	X
NRDS Physical Address - Zip Code	The 5-digit US Postal zip code.	5 Alpha	X
NRDS Physical Address - Zip + 6	Standard 4-digit ZIP extension plus 2-digit carrier route.	6 Alpha
NRDS Mailing Address	The mailing address where mail should be sent, if different from Street Address.	30 Alpha
NRDS Mailing Address - Mail Attn/Care Of	Additional line for mailing address.	30 Alpha
NRDS Mailing Address - City	City for mailing address.	21 Alpha
NRDS Mailing Address - State	State abbreviation for mailing address.Main	2 Alpha
NRDS Mailing Address - Zip Code	5-digit zip code for mailing address.	5 Alpha
NRDS Mailing Address - Zip + 6	4-digit Zip extension plus 2-digit carrier route for mailing address.	6 Alpha
Phone Number - Office Area Code	3-digit area code for office’s phone number.	3 Numeric	X
Phone Number - Office Phone Number	7-digit phone number for the office. There is no need to type in the dash ( -) when entering numbers.	7 Numeric	X
Fax Number - Area Code	3-digit area code for office’s fax number.	3 Numeric
Fax Number - Number	7-digit fax number for the office. There is no need to type in the dash ( -) when entering numbers.	7 Numeric
Additional Phone Number	Phone Number for secondary phone for the office, if needed.	7 Numeric
Email Address	Email address for office.	80 Alpha
Website	Internet address for office’s web page, if any.	80 Alpha
Office DR NRDS ID	The Designated Realtor (DR) for this 0ffice, whether or not they are at this location. This must be a valid 9-digit NRDS ID. If the DR does not exist in NRDS, NAR recommends using the 9 digit NRDS for an association staff member to enter the office into the NRDS database. Once the office has been entered into NRDS you will be able to add the Agent, and update the DR NRDS ID for the office.	9 Numeric	X
RE: Office Manager NRDS ID	Required. This field is to track the contact person at this office location when it is not the same as the DR. When adding an Office, if this location's Office Contact Manager is the same as the Member entered for Office Contact DR, this field may be null. If Null, upon the Add, this field shall default to the same Member ID as was entered in Office Contact DR.	9 Numeric	X
Stop Mail	Indicates whether mail should be stopped to this address. .	1 Alpha
Stop Fax	Indicates whether the office wishes the fax number to be used.	1 Alpha
Stop Marketing Material	Indicates whether the office wishes to receive “junk” mail from mailing lists, etc.	1 Alpha
*Additional Information*
Franchise ID	This field is used to indicate the franchise, if any, with which this office is affiliated. Franchise ID must be a valid 9-digit Office NRDS ID in the NRDS database.	9 Numeric
Parent Company NRDS ID	This field is used if this office location is affiliated with a parent company. Parent ID must be a valid 9-digit Office NRDS ID in the NRDS database.	9 Numeric
District	Use reserved for association to track geographic or political districts.	4 Alpha
Tax ID	The taxpayer identification number for the business.	12 Alpha
Corporate License	The office’s corporate or business license.	12 Alpha
Main Office ID	If this office location is a branch office, use this field to enter the Main Office’s unique 9-digit ID. The main office must be a valid Office ID in the office database.	9 Numeric
Branch Type	Code to indicate if this location is: M Main office B Branch Office S Single office - no branch locations.	1 Alpha
Billing Office ID	Used to track the office ID of the billing office. This ID must be a valid 9-digit ID in the office database.	9 Numeric
Office Contact Unlicensed	Alpha field for 30 characters. Enter the office contact name if they are not a member.	30 Alpha
On Roster	Y if office should be on roster; N if they should not.	1 Alpha
MLS Online Status	Status of office’s access to MLS system.	1 Alpha
MLS Online Status Changed Date	Date of last MLS status change.	8 Date
MLS Office ID	MLS ID number for this office.	10 Alpha