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Download Name Badges for All Attendees

Updated

What this does: Downloads printable name badges for every attendee of an event, as a PDF or Word file.

Applies to: GrowthZone AMS (association management software), Events. Exhibitor options need the Expo module.

Before you start: Make sure the event has at least one registered attendee, and decide which logos you want on the badges (see Choose a badge template).

Time needed: About 5 minutes.

Download badges for all attendees

  1. Go to Events & Learning, Events section, click All Events, then open the event you want.
  2. On the event record, click the Attendees tab.
  3. Click the arrow beside the Add Registration button and select Download Badges.
    The ADD REGISTRATION arrow menu on the Attendees tab with Download Badges at the top of the list

  4. In the Edit Print Attendee Badges window, choose your options. The bar at the top shows which filters on the attendee list apply to this download.

    • File Format: select Pdf or Word document. Pdf is selected when the window opens.
    • Document Generation Template: select the layout to print. This field opens blank. The template decides which logos appear. See Choose a badge template.
    • Print Non Exhibitors Only and Print Exhibitors Only: both are checked when the window opens, so badges print for everyone. Uncheck one to print only the other group (Expo module).
    • Show "Exhibitors" on Exhibitor Badges: adds the word Exhibitor to exhibitor badges (Expo module).
    • Include Designation on Nametags: adds each contact's designations (credentials such as CAE). See Configure Designations.
    • Use Common Name on Nametags (If exists): prints the contact's common name (the name they go by) if it is on their record or was entered at registration.
    • Sort Order: sets the order the badges print in. It starts on First name.

    The Edit Print Attendee Badges window with Pdf, the AttendeeBadge - Both Logos.docx template, both exhibitor options checked and Sort Order set to First name

  5. Click Done. The file downloads. Open it and print.

Checkpoint: Your badges show the logos your template is built for. If not, check which template you picked in step 4.

Choose a badge template

Pick the template that prints the logos you want. There is no separate logo setting. In the list, each name ends in .docx.

Template Your organization's logo Attendee's photo
AttendeeBadge - Both Logos (default) Yes, on the left Yes, on the right
AttendeeBadge - Tenant Logo Only Yes No
AttendeeBadge - Attendee Logo Only No Yes
AttendeeBadge - No Logos No No
Avery 5392 No Yes
Avery 5395 No Yes
Avery 74558 No No
Where the logos come from: Your organization's logo is the one set for your GrowthZone account. The attendee's photo is the main image on the attendee's own contact record. If an attendee has no photo, that spot prints blank. It does not fall back to their company's logo.
Using your own template: A custom template prints whatever logo merge fields (placeholders that fill with data) it contains. Use TenantLogo for your organization's logo and AttendeeLogo for the attendee's photo. See Create a Badge Template From Scratch.

Common pitfalls

  • No template picked: The Document Generation Template field opens blank. Select a template before you click Done.
  • Attendee photos print instead of your logo: Avery 5392 and Avery 5395 print the attendee's photo. To print your logo, pick AttendeeBadge - Tenant Logo Only or AttendeeBadge - Both Logos. If you use your own copy of an Avery template, replace AttendeeLogo with TenantLogo in the Word file.
  • Can't find the AttendeeBadge template: It has been replaced. Pick AttendeeBadge - Tenant Logo Only for the same layout with your logo.
  • Wrong label sheet size: The template must match the label sheets in your printer. Picking Avery 5392 for 5395 sheets misaligns every badge. The AttendeeBadge templates are not sized for Avery sheets.

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