The Goal: Generate printable Avery-format mailing labels for the contacts of a specific list or committee.
Before You Begin:
- You need access to the Lists/Committees area and at least one list/committee that has contacts.
- Have the list/committee whose members you want to label identified before you start. You create the labels from the list's Contacts tab.
Microlearning Overview
[Video TBD]
Step-by-Step Instructions
- Go to Contacts, click All Lists/Committees, then click the name of the list/committee for which you want to create mailing labels.
- Click the Contacts tab.
Click the down arrow on the Add Contacts button and select the Mailing Labels option.
In the Edit Mailing Labels window, make your selections:
- Select the Label Format from the list. Standard Avery label formats are available.
- Select the Mailing Sort Order.
- Select the font you want to use from the Font Family list. Standard fonts are available.
- Select the font size you wish to use from the Font Size list.
- Select the Endorsement you wish to use. This allows you to define what you wish the postal service to do in the event mail is undeliverable, etc.
- Include Business Name for Individuals and Primary Rep Name for Businesses - Enable this option if you want to include the business name on the labels when addressed to an individual, and the primary contact of a business when addressed to the business.
- Include "or current resident" below addressee name on mailing labels - Select this option if you wish the labels to include "Or Current Resident".
- File Format - Select the file format you wish to use.
- Click Done.
The system will process the download; a window will open with a prompt to save the file to your computer. Open the file and print.
Common Pitfalls
- Wrong label sheet: Choose the Label Format that matches the physical Avery sheets in your printer before you click Done — generating with the wrong format misaligns every label and wastes the sheet.