The Goal: As an event manager preparing name tags before an event, send the primary registration contact an email reminding them to fill in any missing attendee names.
Before You Begin:
- This option is only available for Table/Team Registration Types, and the “Reserve All Attendees” option must be enabled.
- You need access to the event whose attendee names you want to collect.
Step-by-Step Instructions
- Go to Events & Learning, Events section, click All Events, then open the event you are working with.
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In the event, navigate to the Attendees tab and select the drop-down arrow next to the Add Registration button. Click the Table/Team Management option.
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In the Table/Team Management window, select the Request Reserved Attendee Names button.
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The Send Email window will open with the suggested email content already loaded, and the primary registration contacts loaded as the recipients. Select the preferred From address and review the email message; configure any other email options as desired (Category, Projects, Scheduled Delivery, etc.).
- Send or Schedule the email.
Common Pitfalls
- Reserved attendees not prompted: All primary registration contacts with registrations that still include “Reserved Attendee” contacts will receive the email and can use the Update My Registration link to enter the appropriate attendee names. If a contact does not appear, confirm their registration still has reserved (unfilled) attendee slots.